Space:  All tables are 6 feet long by 30 inches wide.  We will strive to provide a minimum depth of 5 feet in the sitting area behind each table.  The ceiling height is 11.5 feet.  Each table will be provided with a tablecloth and 2 chairs per eight-foot table.  Additional tablecloths to cover wares can NOT be provided. Please bring your own if you think you will need such.  If you do not need tables, but merely require a space, we ask that you please let us know with your initial request, or as soon as possible thereafter.  We must ask that all Dealers keep their items neatly stacked behind or beneath their tables and that stored items do not block any traffic areas.

Cost and Admissions: Table cost is $80.00 for the first table and $40.00 for each additional table to a maximum of four tables.  Each Dealer receives 2 complimentary Admissions to the convention.  If your booth requires additional Admissions, they may be purchased at the same time as your table and are available at the preregistration price of $30.00.  GameCon Memphis requires full payment to guarantee a table.  However, tables are on a first-come, first-serve basis so Dealers are encouraged to register and make their payments early.

Load In and Room Hours: Primary Dealer load in begins at 8:00 AM on Friday, however, the Dealers Room will be available Thursday evening for pre-setup.  The loading dock is on the ground level, on the back side of the hotel.  Unfortunately, we cannot provide labor or carts for load-in or load-out.  Dealers may, if they wish, get into the Dealers Room one (1) hour earlier than the public on Saturday and Sunday for setup.

The Dealers Room hours are as follows:

   Open for dealers   Open to public   Closed to public   Closed to dealers 
Friday Sept 28 8:00 AM 12:00 PM 7:00 PM 8:00 PM
Saturday Sept 29 9:00 AM 10:00 AM 7:00 PM 8:00 PM
Sunday Sept 30 9:00 AM 10:00 AM 5:00 PM 8:00 PM

These times are subject to change.  Dealers will be notified of any change as soon reasonably possible.

Load Out: Dealers should be completely cleared out of the Convention area, including the loading dock, by 8:00 PM on Sunday, unless special arrangements have been made in advance.

Security:  GameCon Memphis will have a 24 hour security staff patrolling the convention and will frequently be in the Dealers Room, however, GameCom Memphis is not responsible for the loss or theft of merchandise.  Security’s primary function is to handle unruly people, not to watch Dealer or Member’s property.  The Dealers Room will have a semi open environment to the general gaming area during the day while open.  When the Dealers Room closes, the partition separating it from the general gaming area will be pulled closed and locked.

Electrical Access: There is power available in some areas of the Dealers Room.  If you need power, bring power cords and/or power strips for your space as GameCon Memphis will not be able to provide these. 

Miscellaneous Things to Note:  GameCon Memphis cannot guarantee customers or sales, nor does GameCon Memphis grant any terms of exclusivity or other licensing agreement to Dealers.  Individual Dealers are responsible for all copyright agreements.  GameCon Memphis reserves the right to ask a Dealer to remove any items from their table should GameCon Memphis receive complaints from convention Members.  GameCon Memphis is the sole arbiter of what is and is not acceptable behavior from a Dealer. 

Special Needs:  Please let us know if you have any special needs or preferences and we will try to accommodate them to the best of our abilities. 

  1. Adjacent to another dealer.  We will make every effort to place you next to your friend.
  2. Away from another dealer.  We understand, and will not ask you to explain why.
  3. Table with or without a back wall.
  4. Wheelchair or handicap access.  If you require it, we can set up your table with extra space to get to the walkway as well as place your table closer to the exits without stairs.

If you have any questions or concerns regarding the Dealers Room, please do not hesitate to contact our Dealers Room Coordinator, Mark Furr at This e-mail address is being protected from spambots. You need JavaScript enabled to view it  .